Trial Balance

Tracking outstanding invoices has never been easier. Sorting your revenue into branches, client groups and other key categories makes it easy to see and report on where your revenue is coming from. Report based on a typical dunning cycle of 30 day ageing, or age based on your specific trading terms.

Drill down on a client to see what invoices make up what is due, then drill-down again to view the invoice, or tag invoices in dispute. Click the view button to produce a client statement too. This makes for easy reconciliation.

The Trial Balance Summary also allows you to look at unbilled revenue, so if you invoice your clients on a monthly cycle, running the Trial Balance Summary immediately before generating invoices will also give you an accurate revenue report broken down by client.

If looking at unbilled revenue, click on view to preview invoices before they get sent.

Accounting > Billings > Trial Balance Summary

This screen provides you with an up-to-the-minute summary overview of each clients billed and unbilled charges.

You can choose to build the trial balance summary for:-

  • All clients - billed and unpaid
  • All clients - unbilled
  • A Specific Client – billed and unpaid
  • A Specific Client – unbilled
  • A Specific Client – both billed and unpaid

You can choose to show the results with aging of amounts based on the clients trading terms, or based on a dunning cycle.

After choosing your filters and aging period where indicated, click the “Locate” button to locate value according to your selection.

After viewing the results on screen you can click the “Report” button on the Action Bar to view and print a report of the screen results.

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Produce Ad-hoc Client Statement

When you locate the list of “billed and unpaid” invoices, click the “view” button on any row to view a statement of accounts for the client on that row.

Generate Client Statements in Bulk

When you locate the list of “billed and unpaid” invoices, tag the clients you wish to send a statement to, or use the tag all button to select all clients.  Click “Statements” on the action bar to issue the statement to all clients in the list that have been ticked to receive a statement.

INFORMATION: Client Statements will be dispatched according to each clients invoice dispatch rules.

Invoices Related to Outstanding Balance

When you locate the list of “billed and unpaid” invoices, click the client code hyperlink to view a list of invoices relating to the outstanding balance.

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Marking Invoices in Dispute

When you locate the list of “billed and unpaid” invoices, click the client code hyperlink to view a list of invoices relating to the outstanding balance. Tick any invoices in dispute where indicated on the screen.

Produce a preview of an Invoice

When you locate the list of client with “unbilled” charges, click the client code hyperlink to preview what charges will appear on the next invoice generated.